OSU-Tulsa || Transcripts

ACADEMICS

DIPLOMA APPLICATION

GRADUATION AND DIPLOMA APPLICATION
Beginning in Spring 2008, all diploma applications will be filed online using the Student Information System (SIS). Login to SIS and select the 'Diploma Application' option located under the Student Records menu. Below are some notes about submitting your diploma application online:

Undergraduates— Only Seniors are allowed to submit a Diploma Application. Submit a Diploma Application online by logging into SIS before April 1 (for Spring and Summer graduates) or November 1 (for Fall graduates) to have your name printed in the Stillwater Commencement book.
Graduate Students—Submit a Graduation Clearance Form to the Graduate College first. Once your Graduation Clearance Form has been accepted, you must then submit a Diploma Application online via SIS before April 1 (for Spring and Summer graduates) or November 1 (for Fall graduates). Contact the Graduate College (Stillwater) or the Graduate Student Service Center (Tulsa) if you are unable to submit your diploma application.
Changing your Diploma Delivery Option — You may change your diploma delivery option online through the last day of finals week in your final semester.

Changing your Expected Graduation Term — If you have filed a Diploma Application for a given semester and need to change your expected graduation date, you need to submit a Diploma Application Extension form within the Office of the Registrar (Stillwater) or the Enrollment Services Office (Tulsa). This form allows you to change the expected graduation term on your diploma application, and allows you to register for classes in the following semester.

In order to graduate in a given semester, you must notify the appropriate offices of your intent to graduate early in the semester as follows:

Undergraduates: Check with your college Student Academic Services Office (Stillwater) or the Advisement Center (Tulsa) to verify that all degree requirements have been satisfied. Graduate Students: Submit a Graduation Clearance Form to the Graduate College. Before you may submit a diploma application online via SIS, your Graduation Clearance Form must be accepted and processed by the Graduate College.
All students must submit a diploma application to be eligible to graduate. To submit your diploma application, login to SIS and select the “Diploma Application” option located under the “Student Records” menu. Students should file the diploma application for the semester in which they plan to complete all degree requirements. Diploma applications will be accepted until Friday of finals week for the semester. If you would like your name to appear in the commencement ceremony program, your diploma application must be submitted by April 1 (for Spring and Summer graduates) or November 1 (for Fall graduates).
Graduate students need to contact the Graduate College (Stillwater) or the Graduate Student Services Center (Tulsa) for applicable thesis and dissertation deadlines.
All OSU correspondence course work (including final exam) must be completed at least two weeks before the end of the semester of graduation.
All grade changes and grades for course work taken at another institution or by correspondence must be received in the Office of the Registrar (322 Student Union) NO LATER THAN 5:00 pm on the second Friday after final exams in your graduating semester. Grades from other institutions must be submitted via an official transcript in a sealed envelope.
Make sure all charges on your Bursar account are paid in full and all Financial Aid holds are cleared prior to the end of your graduating semester. The Office of the Registrar will not be able to release official transcripts or your diploma if you have holds on your account.

Important Notes:

Since OSU does not hold a Summer commencement ceremony, (Spring only in Tulsa); Spring and Fall in Stillwater), students who meet the graduation requirements to graduate at the end of the summer are invited to participate in the Spring Commencement. Summer graduates must file their Diploma Applications no later than April 1 to guarantee their names will appear in the Stillwater Spring Commencement program. (Summer graduates’ names will not appear in the Fall Commencement ceremony program.)
If you do not graduate in the semester originally planned, please contact the Office of the Registrar (Stillwater) or the Enrollment Services Office (Tulsa) to file a Diploma Application Extension. This form allows you to change the expected graduation term on your diploma application, and allows you to register for classes in the following semester.

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