Oklahoma State University - Tulsa
Oklahoma State University - Tulsa

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Interlibrary Loan Policy - Library

Interlibrary Loan Policy


Borrowing Policy

I. Definition.

An interlibrary loan is a transaction in which library materials, or a copy of the materials, are made available by one library to another upon request.

II. Purpose.

The purpose of interlibrary loan is to obtain a copy of library materials not available at the OSU-Tulsa Library for a short period of time or a legal reproduction of the material. The purpose of interlibrary loan is also to loan material found in the OSU-Tulsa Library to other libraries.

III. Interlibrary Borrowing.

    A. Interlibrary Loan is offered to OSU-Tulsa faculty, staff and students only. All other library users are to be referred to the Tulsa City County Library for interlibrary loan services.

    B. Turnaround time may take ON AVERAGE 2-3 days for journal articles and 4-6 days for books. Arrival times may vary depending upon the nature and location of the item and are not guaranteed.

    C. Material that may be borrowed may include:

        1. Books

        2. Single photocopies of journal articles

        3. Items missing or checked out from the OSU-Tulsa Library

        4. Photocopies of missing pages from OSU-Tulsa books

        5. Some (very limited) DVD, video and audio materials

    D. Material not ordinarily available for loan may include:

        1. Reference books

        2. Entire journal volumes

        3. Tests and assessment instruments

        4. Electronic information available only by subscription

        5. Rare or valuable material

        6. Material that is difficult or expensive to ship

        7. New books or material in high demand

        8. Material (particularly photocopies) that reproduction or lending would violate copyright laws or existing licensing agreements

    E. Materials that will not be borrowed include:

        1. Materials for class, reserve, textbooks or other group use

        2. Materials already available in print, fiche, or electronic format at the OSU-Tulsa Library

    F. Borrower's Responsibilities:

        1. An interlibrary borrowing request for each individual item must be submitted in writing or online on appropriate forms with complete bibliographic information.

        2. Every effort must be made to be sure that the material is not available in the OSU-Tulsa Library.

        3. Interlibrary Loan staff will not photocopy requests that are found in the library.

        4. Books must be returned on time. Failure to do so will incur a $0.25 per day overdue fine.

        5. Lost books will incur a $10 processing fee, overdue fines and the cost of the book in addition to any fines and fees assessed by the lending library.

        6. Chronic failure to return Interlibrary Loan books may result in loss of interlibrary loan privileges.

    G. Service will be given as speedily and economically as conditions permit.

    H. Interlibrary loan service will be suspended for those who abuse the privilege.


Lending Policy

I. Definition.

This service is offered to other publicly supported or not-for-profit libraries that abide by the laws and guidelines set forth by Federal, State, and Local statutes and by Interlibrary Loan agreements with other libraries.

    A. Materials that ordinarily circulate to OSU-Tulsa users may be sent on Interlibrary Loan.

    B. Borrowing Libraries Responsibilities:

        1. The borrowing library must submit requests in standard format either by OCLC, ALA forms, Ariel, or FAX with appropriate indication of copyright.

        2. OSU-Tulsa Library does not charge lending fees.

        3. Photocopies of articles will be made not to exceed approximately 30 pages in one issue or monograph series.

        4. Loans of reference material will only be made upon approval of the Reference Librarian.

        5. Loans of ERIC Documents will be made for a period of two weeks use with no renewal to selected libraries on approval.

        6. Books will be loaned for a period of 30 days with one 21-day extension if the book is not on hold for OSU-Tulsa patrons.

        7. Journal volumes, microfiche or bound, will not be loaned except under extreme circumstances and with approval of department head.

    C. Service will be given as speedily and economically as conditions permit. A 2-day turnaround time for requests from the OSU-Tulsa Library is the goal.

    D. Payment for lost or stolen books is the responsibility of the borrowing library. The lending library will be charged for the most available retail price of the item plus a $10 service fee. Failure to comply may result in suspension of future lending.

Last Revision 11/07

Last updated: 8/5/13. Email the Library Webmaster
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